Free planning resources

Practical checklists, worksheets and planners our engineers use on real projects. Request any of them and we will send the current version by email or WhatsApp, free of charge and with no obligation.

Conference Room AV Specification Checklist

A room-by-room checklist for specifying displays, microphones, DSP, cabling and control before you request quotations.

  • Room sizing and display diagonal calculator table
  • Microphone coverage planning by table shape
  • Power, containment and cable-route requirements
  • Video conferencing platform compatibility checks
  • Commissioning sign-off sheet

PDF checklist · 6 pages · For Facilities managers, IT teams, procurement

Stage Lighting Planning Guide

How to plan a stage lighting rig from front wash to effects, including DMX addressing, rigging loads and power budgets.

  • Front, back and side lighting position diagrams
  • Fixture count guidance by stage width
  • DMX universe and addressing worksheet
  • Truss span and load planning basics
  • Power draw and distribution calculator

PDF guide · 12 pages · For Churches, event companies, venue managers

Sound System Sizing Worksheet

Work out the speaker configuration, amplifier headroom and subwoofer count your venue actually needs.

  • Room volume and audience capacity inputs
  • Target SPL and headroom calculation
  • Speaker coverage and delay-fill planning
  • Amplifier power matching and impedance checks
  • Cable schedule template

Editable worksheet · 4 pages · For Churches, schools, clubs, conference venues

LED Display Specification Sheet

Choose pixel pitch, brightness, cabinet layout and processing correctly the first time.

  • Viewing distance to pixel pitch reference table
  • Indoor vs outdoor brightness requirements
  • Cabinet layout and resolution planner
  • Processor, scaler and source input checklist
  • Structural mounting and service access notes

PDF spec sheet · 5 pages · For Conference centres, retail, houses of worship

AV Maintenance Schedule Template

A preventative maintenance calendar that keeps lighting, audio and display systems reliable year-round.

  • Weekly, monthly and quarterly task lists
  • Fixture cleaning and lamp-hour tracking
  • Filter, fan and fog-machine servicing intervals
  • Cable and connector inspection log
  • Fault reporting and escalation sheet

Editable template · 3 pages · For Venue technicians and facilities teams

Event Production Budget Planner

Break an event technology budget into lighting, sound, video, crew, power and contingency lines.

  • Line-item budget categories with KES estimates
  • Hire vs purchase comparison tab
  • Crew, transport and rigging cost lines
  • Power and generator planning
  • Contingency and risk allowance guidance

Spreadsheet planner · 1 workbook · For Event companies, corporate organisers, churches

Prefer to talk it through first? Contact our team and we will recommend the right resource for your project.